power points tips & tricks

TOPIC: PowerPoint Tips & Tricks

Operating System: Windows XP

Software: MS PowerPoint 2003

A.  Set Background

1.  Goto Format > Background

2.  Click Dropdown box > Fill Effects

3.  Choose from 4 tabs: Gradient, Texture, Pattern, or Picture

4.  Click Ok

5.  Click Apply to All to set the same background for all slides, or click Apply to set the

background for the current slide only

B.  Insert Image

1.  Method 1:

a.  Goto Insert > Picture from File

b.  Select an image file

c.  Click Insert

2.  Method 2:

a.  Copy an image from an open document

b.  Paste into slide

C.  Print Handouts

1.  Goto File > Print

2.  In Print what dropdown select Handouts

3.  In Color/grayscale: select Pure Black and White

4.  In Slides per page: select desired # of pages

5.  Click Preview button to see a print preview, or Ok to continue printing

D.  Print Notes Pages

1.  Goto File > Print

2.  In Print what dropdown select Notes Pages

3.  In Color/grayscale: select Pure Black and White

4.  Click Preview button to see a print preview, or Ok to continue printing

E.  Tables

1.  Goto View > Toolbars > Tables and Borders

2.  Drag the toolbar to the top or bottom to dock it

3.  Hover over the toolbar icons for a quick description

a.  Note: You may need to select a table to enable some of these options

F.  Slide Transition

1.  Goto Slide Show > Slide Transition

2.  Tip: for a quick setup, select Random Transition (scroll to the bottom), and click Apply to

All Slides

G.  Custom Animation

1.  Goto Slide Show > Custom Animation

2.  Select an object

3.  Click Add Effect

a.  Entrance: affects how the object will enter into the slide

b.  Emphasis: allows you to animate an object that is already shown

c.  Exit: affects how the object will exit from the slide

4.  Select your desired animation scheme

5.  Hint: to run multiple animations on 1 mouse click, right click the animated object > Start

With Previous

6.  Reorder the list as needed by dragging and dropping, or click on the Up and Down

arrows

7.  Goto Slide Show view and test it out

H.  Graphs/Charts

1.  Goto Insert > Chart

a.  Note: If you see an error pop up saying to install Microsoft Graph Chart, you will

need to obtain the Microsoft Office installation disk and install it (See Install Microsoft

Graph Chart below)

2.  A default graph with sample data in an Excel-like grid will appear

3.  Double click on the chart to activate it

4.  To change the graph type, right click the graph > Chart Type

5.  Select from the many types available, then click Ok

6.  Copy your own data to the Excel-like grid to modify the chart

I.  Annotation

1.  During Slide Show view, click on the Annotate icon

2.  Select the desired pen type and color

a.  Note: At this point, you will not be able to use the Left click on the mouse to navigate

to the next slide.

3.  Draw anything you wish on the slide

4.  To end Annotation & return to the regular mouse

a.  Click the Annotate icon

b.  Select Arrow

J.  Install Microsoft Graph Chart

1.  Insert the Microsoft Office 2003 installation CD

2.  At the prompt, select Add or Remove Features

3.  Click Next

4.  Check the Choose advanced customization of applications box

5.  Click Next

6.  Expand Office Tools, click the down arrow next to Microsoft Graph, and choose Run

from My Computer

7.  Click Update